Job Summary:
Reports to the Chief Executive Officer and Chief Financial Officer. The position is responsible for effectively carrying out the duties and responsibilities of the job description summarized as providing administrative, clerical, and financial/accounting support to administration. The successful candidate will perform supporting duties to the executive officers that enables the smooth and efficient operation of administration at Neshoba General.

Duties and Responsibilities:
* Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary.
* Answering incoming phone calls in a polite and professional manner and accurately taking messages.
* Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department.
* Assisting in the managing of the executive's calendars, including making appointments and prioritizing the most sensitive matters.
* Provides administrative/clerical support to the executive leadership team.
* Coordinating travel arrangements.
* Proficient and adaptable to using various software, including Microsoft Office and others to prepare reports and special projects.
* Collate, review, and distribute mail.
* Assists in the preparation and review of communications such as memos, emails, reports, and other correspondence on the executive's behalf.
* Maintaining comprehensive and accurate corporate records, documents, minutes, and reports.
* Manages public records requests in accordance with guidelines.
* Creates and maintains filing systems, both electronic and physical.
* Assists in maintaining all contracts and annual reviews.
* Prepare daily revenue reports for department managers.
* Prepare cash receipts journal.
* Scan invoices and other supporting documents and upload into Multiview.
* Prepares monthly 340B Self Audit.
* Maintain provider panel for 340B contract pharmacies.
* Prepare monthly statistics report.
* Prepares and maintains annual licensure applications.
* Monthly bank reconciliations for payroll account.
* Prepares Quarterly Payroll Based Journal reporting to CMS.
* All other duties as assigned from time to time.

Administrative Assistant skills and qualifications:
* Time management and ability to meet deadlines.
* Excellent verbal and written communication skills.
* Strong organizational skills and ability to multitask.
* Problem-solving, decision making, and analytical skills.
* Ability to act as gatekeeper and escalate relevant information to executives as needed.
* Proficiency in using the Microsoft Office software systems and ability to learn other related business software systems.
* Skilled in the use of standard office equipment (e.g. copiers, business telephone systems, and related business machines).
* Ability to work effectively with minimal supervision.
* Strong interpersonal skills.
* Ability to treat confidential information with appropriate discretion.
* Exceptional attention to detail.

Educational Requirements:
* High School graduate required with advanced education or degree in related field preferred.

Experience:
* 3 years of secretarial, administrative, or related experience required.


*** IMPORTANT INFORMATION ***
A cover letter and resume MUST be uploaded during the application process. Please include both in the Resume field on the last page of your profile.